VILLAGE OF CHAGRIN FALLS
FACILITIES AND SERVICES COMMITTEE
January 14, 2008

Members present: Patton, Watterson, Milko
Also present: Himes, Bloom, Mayor Brick, Byron, Lutz, Brosius, Edwards, Skeel, Lannon

The meeting was called to order at 7:44 p.m. by Chairman Steven Patton.

NEW POLICE STATION

Mr. Himes explained that in 2006 the police department, internally, looked at their own facilities and put together a presentation on the deficiencies and assessed their future needs. At that time, Council agreed to authorize funds for a professional needs assessment. In March of 2007 Horne & King was the architect that was hired to do the needs assessment. Shortly following that, an Ad-hoc Committee was formed to help guide the process of moving from the needs assessment to, ultimately, a new facility. In June of 2007, Council modified the code to allow for a local process with the hiring of the architects so they have a local procedure they can go through. The Ad-hoc Committee (the Police Station Advisory committee) decided that they wanted to put out a request for qualifications. That was advertised in November of 2007. They received five or six responses and the Committee chose four of those to bring in for interview. This coming Wednesday and Friday, the Committee has scheduled interviews with four of the architects; two each day. They anticipate that that will result in a recommendation to hire an architect, which will have to go to Council to authorize a contract.

Mr. Himes said after a contract is authorized, the next step will be the site selection, which is required to go through the Planning Commission. At the same time the architect is working with the Planning Commission on choosing the appropriate site, they will be developing preliminary plans since the footprint of the building dictates the site to some measure. The preliminary plans will also be reviewed by the Architectural Review Board for aesthetic issues. When they get to this point, they hope to have a fairly good idea of what the final cost would be. There are two actions required by Council, a resolution of necessity and a resolution to proceed. The resolution to proceed has to be to the Board of Elections seventy-five days prior to the election at which you want the bond to be voted on. If they choose an operating levy, that has to go to the ballot as well.

Comments were heard and questions were answered.

The meeting adjourned at 7:56 p.m.

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Steven Patton, Chairman
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